Officer, Grants and Compliance

Hillspire, LLCMenlo Park, CA

About Hillspire, LLC

Hillspire is an integrated family office management company serving all the investments, foundations and activities of Eric and Wendy Schmidt and family, including The Schmidt Family Foundation, the Schmidt Ocean Institute, and Schmidt Futures, and employing across all entities 400+ employees worldwide.

Values

  • Work as a team: Successful organizations are built from successful teams. They approach their philanthropy and other activities in the same way.
  • Take ownership: They take ownership and pride in what they do. Being motivated by doing the right thing and by pursuing the best ideas, to help them achieve the greatest philanthropic outcomes.
  • Value the whole person: They value their teammates and colleagues as whole people, not just for their role or function.

The Opportunity

With substantial growth at Hillspire and across all of the Schmidt entities, Hillspire’s Grants and Philanthropic Services team is poised to play an increasingly pivotal role in supporting the philanthropic ambitions of the Schmidt family. Reporting to the Director of the Grants and Philanthropic Services team, the incoming Officer will serve as a resident expert in grantmaking compliance and regulatory activities, leading with a collaborative and partnership-oriented approach. Building and maintaining relationships with Program staff and business partners across the Schmidt charitable organizations, the Officer will operate as a resource and thought partner throughout the entirety of the grant life cycle. This person will encourage and inspire best-in-class grantmaking strategies and approaches, advising and guiding on how to leverage best practices in the sector, as well as helping to leverage collective knowledge and skills to benefit the Schmidt philanthropic ecosystem.

Given the expansion of the Schmidt family’s charitable endeavors and ambitions, the new Officer will join Hillspire at a time of innovation, increased impact, and elevated leadership in the sector. This is a rare opportunity to leverage this inflection point of growth to support, advise, and implement the grants management policies, systems, and practices that will foster greater impact in the years to come.

Key Priorities

Relationship Building

  • In partnership with the Director of Grants and Philanthropic Services, support the ongoing establishment of a sophisticated culture of grants management best practices across the Schmidt entities
  • Build trust, rapport, and respect with business partners including Program, Legal, Accounting, Communications, and other external partners, seeking to understand the distinct nature and approach of the various Schmidt entities with an eye towards continuous improvement and development
  • Incorporate early and consistent touchpoints with Program staff to ensure grants management best practices and strategic priorities are integrated, aligned, and within compliance

Grants Management and Systems

  • With a focus on overseeing the compliance and regulatory aspects of working with 501(c)4 social welfare organizations and 501(c)3 private foundations and public charities, shepherd grants through from inception to closeout
  • Work across Schmidt entities and internal Hillspire teams to ensure the highest levels of compliance, data integrity and accurate documentation
  • Manage the post-award process to ensure proper materials are on-hand, accurate data for reporting purposes is collected, amendments processed and subsequent payments are dispersed, as needed
  • Serve as a key contributor to the ongoing development and implementation of a new Salesforce system to support the grantmaking process
  • Proactively identify and propose workflow improvements, participating in the iteration and refinement of critical operating structures and processes that support work across Hillspire and the Schmidt charitable entities

Training

  • Create and deliver staff onboarding sessions and trainings on Salesforce, philanthropic best practices, and grants and contracts management
  • Collect and encourage feedback across Schmidt entities to identify and respond to training needs and opportunities

Ideal Candidate

Hillspire seeks a grants management professional with at least five to ten years of relevant grants administration experience, preferably within a large private philanthropic institution. Depending on level of experience, Hillspire will consider bringing the selected candidate on as a Senior Officer. The successful candidate will bring an understanding of the nuances and complexities of grantmaking via a breadth of charitable vehicles to a diverse array of grantees and partners. Experience and expertise with the knowledge and application of best practices in grantmaking, including rules and regulations, expenditure responsibility, and fiscal sponsorship is required.

Success in this position requires an Officer who leads with strong emotional intelligence, a client-service orientation, and a drive towards continuous process improvements. This person must move seamlessly and with grace across teams and contexts with an ability to maintain a holistic view of the work, while also tracking the necessary details to execute. As a primary contributor to the development and management of Hillspire’s grants infrastructure and process workstreams, the Officer will bring an analytical mindset and systems orientation. Experience administering grants with Salesforce is a plus.

Comfort with ambiguity and change is essential, as this person will be entering an organization experiencing significant growth and development. With a keen attention to detail and superb project management skills, the Officer will thrive in an environment that requires managing across competing and shifting priorities, timelines, and deadlines. They will work across a myriad of internal and external stakeholders and partners in this position. As such, this person must display the innate ability to tailor their approach and communication style to various audiences. Seeking to learn and understand others’ perspectives, the ideal candidate will bring a sense of humility to every interaction. Self-driven motivation is key, as is the comfort and confidence to express one’s expertise and manage through influence. Demonstrated discretion and unimpeachable ethics and honesty is required.

While all staff are currently working remotely, the selected candidate will be expected to be based in Hillspire’s Menlo Park, CA office when it is deemed safe to return to work. Candidates should expect to travel approximately 25% of the time (about one week per month).

Hillspire, LCC EEO Statement

Hillspire is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. Hillspire does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability, age, military or veteran status, or any other basis protected by applicable local, state, or federal laws or prohibited by Company policy. Hillspire also strives for a healthy and safe workplace and strictly prohibits harassment of any kind.

To Be Considered

Please submit your resume and cover letter expressing your interest in the position and fit for the role via the Become a Candidate button. Letters may be addressed to Alison Kaneko.

Officer, Grants and ComplianceHillspire, LLCMenlo Park, CA

The search for an Officer, Grants and Compliance is being assisted by a team from GoodCitizen: 

Alison Kaneko
Search Director
Direct: 415.678.5001
alison@goodcitizen.com

Mollie Smith
Associate
Direct: 206.462.6190
mollie@goodcitizen.com